30 Oct 7 Ways to Find The Best HR Solution in Singapore: Part 2
If you are in one of those companies whose HR department seem to be stuck in the nineteeth century, it’s time to hop on the digital bandwagon- Adopting a HR payroll software is a good start. However, you must be wondering: What is the best HR solution in Singapore? In this article, we bring to you a guide to answer that.
In our previous post, we talked about the woes in a HR department and how to boost efficiency with the help of technology. In this post, we will share the seven factors you need to determine a good HR payroll software.
- Cloud vs On-premise
There are two ways to store information when you go digital; you either adopt a cloud computing solution or opt for an on-premise hosted solution. Before we continue, you need to know that there are pros and cons to both platforms.
What is cloud computing? Cloud is basically all about storing and accessing data, programs and applications on the internet. It gives you flexibility to scale up or down your business as you get to choose the exact amount of storage space you need.
On-premise solutions on the other hand installs and operates from your company’s in-house server and computing infrastructure where it then helps to store your data.
How much money are you setting aside to transform your HR department? If you have a tight budget, cloud is recommended. Most cloud hosts only require a one-time fee for the amount of storage space you need on cloud. There are no additional hardware investment costs as compared to on-premise hosts such as updating of server infrastructure, maintenance fees and more. Do make sure that there are no hidden fees before signing that contract.
- Features, Modules & Compatibility
Going digital might seem intimidating if you do not know what to expect. The trick is to have a desired outcome in come. Since you are looking to lift your HR department up, what should this HR software do to make a significant difference?
If you haven’t thought of anything in particular, here are the main pillars: Leave management, claims management, timesheets, payroll, reports. How can these modules make an impact to your HR department and reduce their workload and at the same time, boost efficiency? You have to ensure that the features and functions in this software is compatible with your company’s operations.
In terms of compatibility, the ideal software should be able to integrate with any existing programs that your company is using. An accounting software is one example. Can you access this software across different platforms such as your mobile devices or tablets? All these are technology enablers that can make a serious difference in your company.
Are you sure this payroll software has a user-friendly interface? Will your HR Managers be able to pick it up upon usage? In more established firms, there are bound to be employees who’s been around for a couple of decades. This means that they must have grown so accustomed to storing information in black and white that it might become a challenge for them to make a switch to a digital platform. How much time are you willing to spend on a new HR software for your staffs? It is best to opt for a software with simple user-interface or one with a low learning curve.
- Company size
Whether you are a start-up, SME or MNC, it is important to find a HR software that can support your company’s operations. No matter the industry or growth stage, all companies would face the following challenges: keeping the company and employees on track, creating an engaged and motivated team and cultivating a work culture employees are proud to identify with.
A HR software would be able to help companies track employees’ work performance, department or special projects’ progress, resources (budget and time) and more. More advanced softwares in the market is now allowing appraisals to be done as well. This could be done anonymously, which gives employees a voice and show them that their opinions matter, which can boost morale and thus create an environment that they can grow in.
HR is one of the most important departments in any company. It contains important personal information belonging to every employee. When deciding on a HR software, it is important that you find one that can help you secure your data.
With the recent Personal Data Protection Act in place, any data leak will result in a fine. Putting fines aside, any data breach would generally place the company’s confidential information in jeopardy.
If you are hosting in on cloud, you need to find one with high security maintenance. For example, one that meets the Multi-Tier Cloud Security (MTCS) Singapore Standard (SS) 584- the world’s first cloud security standard that covers multiple tiers of cloud security.
Lastly, before you make a hasty decision and sign a contract with any HR software vendor, you should always request for a trial. We can tell you 101 reasons about how good a software is but it is up to you to call the shots. Try it to believe it!
If you are looking for a HR software that can revolutionize your HR department and lift it to greater heights, look no further. Here at QuickHR we are committed to transform companies and improve their work processes. Contact any of experts at [email protected] or dial 69088158 now!
QuickHR is a cloud-based (SaaS) HR payroll software in Singapore designed to simplify HR work processes. Based in Singapore, QuickHR allows businesses to streamline their HR processes such as employee management, leave management, claims management, payroll, timesheets and generate reports. It is hosted on Amazon Web Services (AWS), which has been equipped with Multi-Tier Cloud Security (MTCS) hence delivering a world-class data protection security for all QuickHR users. QuickHR can automate your HR processes, move it to a secure cloud and allow you ease of access across all devices and help you increase work efficiency.